Spreadsheets are the duct tape of recruiting, great at first, but messy fast. If your job description spreadsheet has become a nightmare, you’re not alone. Here are 8 signs it’s officially time to upgrade to a specialized job description software. 1. Version Control Confusion You and your team members have probably found yourselves in situations… Read more »
Posts by Heather Barbour Fenty
Cringeworthy Job Postings: What’s Still Showing Up in 2025 (and How to Fix It)
I’ve read some job postings that gave me the “ick”. Like, actual secondhand embarrassment. That’s the feeling we’re talking about today. I’ve seen some cringeworthy job postings that sound like a middle schooler trying to impress their cool cousin. Others just haven’t evolved since 1998. And the worst part? Candidates notice. They roll their eyes,… Read more »
Can I Use Notion to Manage Job Descriptions?
You can organize JDs in Notion…until you can’t. We’ve talked to talent teams who manage hundreds of job descriptions. Some of them started with a Notion job description template. It seemed simple, easy, and free. And for a while, it worked. But then the version control issues started. Someone edited the template directly instead of… Read more »
Why Your Job Descriptions Look So Outdated in the Neogov ATS
Do job descriptions in your Neogov applicant tracking system look like Word docs from 1999? You’re not alone. Public sector teams across the country are dealing with the same thing, job ads that are technically correct, but visually and structurally stuck in the past. Even when the content is good, the format kills candidate interest… Read more »
FLSA Job Description Requirements Made Easy: One Client’s Smart System
Most people in talent acquisition don’t wake up thinking about FLSA classifications. But mislabeling a role as exempt or non-exempt? That can lead to lawsuits, fines, and frustrated employees. That’s why one of our clients added a custom “FLSA” column to their job description library. It’s been a game-changer for compliance and organization. What Are… Read more »
Kentucky Employment Background Check Laws for Job Postings: What TA Teams Need to Know
Kentucky law requires background checks for many types of employment. That means if you’re posting jobs in Kentucky, you’ve got legal requirements to follow. And if you’re hiring in multiple states, that’s a big compliance headache waiting to happen. Let’s break down what Kentucky expects from your job postings (and how you can make compliance… Read more »
Los Angeles Job Postings: Legal Requirements and How to Automate Compliance
Did you know? In some parts of Los Angeles, it’s actually illegal to post a job ad without stating that you’ll consider applicants with criminal records. Yeah, really. And if you’re a talent acquisition leader juggling dozens of roles across the U.S., that one little detail can lead to a whole lot of risk (and… Read more »
What Makes a Great Job Description Management System? Start with Permissions
Have you ever tried collaborating on job descriptions and ended up in a permissions nightmare? Yeah, we’ve been there too. A solid job description management system isn’t just about creating JDs — it’s about controlling who can see, edit, and publish them without slowing the whole team down. Job Description Management System Roles (That Actually… Read more »
What Should You Standardize in Job Postings? What Should Be Flexible?
Have you ever seen a job post that felt like it was written by three different people? You probably have. That’s what happens when there’s no clear playbook for what should (and shouldn’t) go in a job description. It’s also why so many TA teams ask us some version of this: “How should a job… Read more »
Pasting into Taleo Wrecked Their Job Description Formatting (Here’s How We Fixed)
One of the biggest healthcare companies in the U.S. had a problem: every time they pasted a job description into Taleo, the formatting blew up. Bullet points vanished. Fonts changed. Spacing went sideways. It was a hot mess. If you’ve ever tried copying a Word doc or Google Doc into Taleo, you probably know this… Read more »
Mini Experiments: What If Your Job Description Requirements Are the Problem?
We spend hours obsessing over job titles, company blurbs, and benefits copy. But what if the real deal-breaker lives inside your job description requirements? I’m talking about that long list of bullet points. The ones that say things like “must have 5+ years of experience” or “proficient in Excel.” The ones we copy-paste from older… Read more »
Mini Experiments: Testing Salary Ranges on Job Postings
Here’s a confession: I don’t have a current Ongig client who’s run this experiment yet (that we officially know of). But, I think it could be a game-changer for getting better candidates, not just more of them. We all know salary transparency is having its moment. Laws in California, Colorado, New York, Washington (and counting)… Read more »
How to Write “A Day in the Life” Job Description That Attracts Better Candidates
Some job descriptions read like a legal contract. Others read like a nap. But there’s one little section that can wake them up instantly, the “A Day in the Life” job description section. Add it, and you can turn 25 bullet points of snooze into a mental movie that hooks the right candidates. This idea… Read more »
How We Helped a Global Team Clean Up Job Posting Templates (in under 6 months)
I’ve seen it too many times, job postings that are all over the place. Some are bloated with buzzwords. Others are missing key info. It’s no wonder candidates get confused. One of the global professional services teams we partnered with told us the same thing. So, we kicked off a pilot with them. In less… Read more »
What Went Down on The HR Morning Show Ep. 55: Acquisitions, Job Descriptions, and Red Shoes
On August 5, 2025, I had the pleasure of joining the HR Morning Show crew—Danielle Farage, Joel Lalgee, and Serge Boudreau—for their 55th episode. If you missed it, you can listen to the full episode on Spotify or wherever you get your podcasts. I also embedded it here: Below is a full recap of the… Read more »
