Recruiting automation is getting more popular, and with good reason. Recruitment is necessary, but it costs you time (and money).
Why does recruitment take so long? In short, numbers. You might attract loads of applicants, but many of them might not be the right fit for your team. Either way, you have to review their applications.
This is where recruiting automation software saves you time and money by freeing up HR staff from comparing, filtering, and shortlisting candidates.
In this blog, you’ll find 6 tips for recruiting automation. Plus, you’ll also find a list of recruiting automation software picks to help you choose the right tool for your biz.
What does recruiting automation software do for you?
Recruiting automation software does everything from removing unconscious bias to ensuring inclusive recruitment. It also covers carrying out background checks on candidates and scheduling interviews.
There are some all-in-one recruiting automation tools that offer AI solutions for the entire recruitment process. But, there are also those that offer a range of individual recruiting automation tools that focus on the various stages of the process. This would include things like sourcing, screening, and assessing candidates.
So, manually going through these stages can be time-consuming and repetitive. However, AI recruiting automation software can assess thousands of candidates simultaneously. This is invaluable, particularly at the initial whittling down part of the process. This leaves recruiters free to interview and appraise candidates and their soft skills. The software can also help keep track of the recruitment journey, facilitating remote team collaboration so that the whole HR team is kept up to speed.
Let’s look at the best recruiting automation software tools by function.
1. Appealing to Applicants with Recruiting Automation
Recruiting automation tools appeal to applicants in 2 forms, job ads, and social media.
Job Ads
Finding the right people for the job can be hard. But recruitment automation tools can help by showing job ads to the right folks online, like on social media. These tools also make sure you don’t spend too much money on ads.
In addition, some of these tools can be put on your company website as a ‘job search’ button. Many companies already have this. But if you use a better version of these tools, more people might apply for jobs at your company.
An appealing and clear job description is crucial in pulling in candidates. Recruitment software with a text analyzing function can make job ads shine. And in effect, this will ensure that your job descriptions aren’t unwieldy or off-putting.
Showing off your company’s image can help get great employees! Using recruiting automation tools can create job ads that tell a story about your company. How do they achieve this? It’s simple. They use real stories from current employees and even info from happy customers. It’s a great way to share your company’s exciting adventure with everyone, drawing on information from customer analytics.
Recruiting automation tools are trained to show job ads to the right people based on data. So, it keeps track of how many times the ads are seen and clicked. It also makes sure there aren’t too many clicks. This way, the numbers show real interest. Some tools even have a page that shows information about job seekers.
Social Media
Most candidates are active on social media, so it makes sense to find them in this space. And recruiters are increasingly reaching them this way.
Recruiting automation tools can also help you advertise jobs at the perfect times, when lots of people are online and available. That’s because they can schedule and launch campaigns and posts, selecting optimum times of the day to reach the maximum audience. They can also look at your current employees’ friends on social media to find new people who might be interested in working for your company. It’s like having a smart helper to find the right candidates for your jobs!
And, when seamlessly integrated into your overall business automation strategy, they can ensure that recruitment efforts are consistently aligned with broader operational objectives.
2. Resume Screening
Most automated recruitment tools do more than just gather details from resumes. They also collect email addresses, qualifications, and other info from candidates. As the hiring process goes on, they keep adding more info like notes from interviews, test scores, and the history of interactions. So, everything you need is in one place, like having a smart assistant organizing all your hiring stuff.
With many HR teams operating on a hybrid working pattern, having a go-to virtual space where all these details are available is a real advantage.
Here’s the exciting part: some amazing tools can find the best candidates by understanding more than just formal qualifications. They look at a person’s potential and their soft skills. This is a game-changer because normal software might miss out on fantastic candidates if it only focuses on specific words. These smart tools ensure no great candidate is overlooked just because of how they wrote their resume or application.
3. Background Checks
Background checks are necessary but, again very time-consuming part of recruitment. Recruiting automation can take on the heavy lifting with a thoroughness that is reassuring to companies.
Some tools can also look at what people do online and figure out if they’d be good for a job. So, they can spot things like being mean online, talking badly about past jobs, or even doing illegal stuff. These tools help recruiters by showing any red flags. This could include anything from being dishonest to involvement in bad or negative activity. It’s like having a helpful detective for hiring the right candidates.
It’s also essential for employers to know that a candidate is who they say they are. Digital identities are easy to create, and checking facts about a person must be done carefully.
Finding out all about job applicants can be like detective work – it takes a lot of time and effort. But it’s super important to make sure we hire the right people. The good news is, we have smart software that does this job for us! It collects all the needed info and shows it to the HR team in a way that is easy to understand. Think of it like having a speedy, helpful assistant for background checks
4. Interview Scheduling
Recruiting automation software that schedules interviews is a workflow management tool. They’re like super organizers. They make sure the hiring team isn’t too busy or booked for two interviews at once. Plus, they save us from the hassle of checking everyone’s calendars every time we want to set up an interview. These helpful tools can also manage all your meetings and scheduling.
Recruiting automation tools can also work with all kinds of calendars! The hiring team just gives access to their schedules, and voila! The software takes care of the rest. So, no more long email chains or confusion about timing. It’s like having a magical assistant who sorts out all your schedules without any hassle.
If a company takes on one automated recruitment tool and no other, it would be wise to make it this one. The time-saving and stress-preventing aspects are a real advantage.
This type of recruiting automation software also gives a much better candidate experience, giving candidates a choice of interview slots, sending instant confirmation of the interview, any preparation needed, and maps or video call links. Some also offer candidates an easy way to reschedule.
5. Applicant Tracking
Applicant tracking systems, also known as ATS, are a popular and common type of automated recruitment tool.
The software follows a job applicant’s journey from when they first see the job ad to when they start working here. And guess what? It also shows this info in a way that everyone in the hiring team can easily understand. So, these tools are like super detectives in our hiring process. They work to make sure everyone knows what’s happening, no matter how they check the info. So, these helpful tools act as a guide that keeps everyone in the loop.
Imagine having tons of job applicants – which you probably already do. It can get really tricky to keep up with all of them! And recruiters worry about missing out on great candidates. But you know what? Tracking tools are like superheroes for this specific problem. They take away all that stress and keep the team super organized. It’s like having a trusty assistant that never forgets a thing.
6. Chatbots
Communicating with candidates during the hiring process is sometimes done by phone, but often it’s via email or a secure conference call.
Developments such as click-to-call, allowing communication via a simple click, have undoubtedly made contact between recruiters and candidates easier. Still, alongside this, there is the rise of the chatbot.
Chatbots are like helpful assistants, but they can’t handle everything. When things get really personalized or complicated, humans are better. But for most of the regular stuff, like sharing basic info, chatbots are amazing! They’re quick and easy, making sure everyone stays connected and also ensuring things keep going smoothly in the hiring process.
Imagine having a virtual assistant just for hiring! That’s what you can get with the right chatbot. These chatbots can talk to candidates, ask them questions, and also figure out if they’re a good fit for the job. So, think of them as your hiring sidekick, making things easier for you.
These chatbots can also make applying for jobs super easy and fun for candidates! They can answer questions right away and share lots of helpful info. The coolest part? They can also match your company’s style and change messages whenever you want.
The Right Choice for Recruiting Automation
Finding the perfect hiring tool is like picking the right tool for a job. It depends on how big your company is, what your hiring team needs, and also what kind of job you’re trying to fill.
If a role is largely technical, candidates who have a particular set of qualifications or skills are needed. For example, if you’re looking for someone who can develop cloud-based payroll software, recruiting automation tools can really come into their own. The initial stages will be largely a case of weeding out candidates who don’t have the background you’re looking for.
If a role relies on soft skills, personal qualities, and experience that’s hard to match to a checklist. So, the best recruiting automation software gets to help with this in other ways. As we’ve seen, it can reach out to the right candidates through job adverts, job description templates, and social recruiting, and it can keep candidates in the loop via chatbots and tracking.
No matter their size, all companies have one basic concern regarding recruitment: Getting the right candidate as quickly as possible. The best recruitment automation tools can help any company achieve this goal.
6 Recruiting Automation Software Tools Available Now
Here are my top picks for recruiting automation, covering all the categories above:
Why I wrote this?
Do you need help making your recruitment process as efficient as possible, saving time and money, and finding the right candidates for your job vacancies? Check out Ongig’s software for job descriptions.
This is a guest post from Grace Lau. Grace is the Director of Growth Content at Dialpad, an AI-powered cloud communication platform for better and easier team collaboration. She has over 10 years of experience in content writing and strategy. Currently, she is responsible for leading branded and editorial content strategies, partnering with SEO and Ops teams to build and nurture content. Grace has written for domains such as Tapfiliate and UpDraftPlus. Here is her LinkedIn.
Shout-Outs:
- Feature Image (by Mohamed Hassan from Pixabay)
