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- 10 Helpful Examples of an Internal Job Posting Template (2025) - December 3, 2024
Companies want internal candidates more than ever right now. So, if you are drafting your own internal job posting template, these 5 examples might help (you can copy and paste for free!).
Before we dive in, let’s define what “internal job posting” means.
What is an internal job posting?
An internal job posting is a job opening within your company that you share only with existing employees. These job postings give employees the chance to ascend in their careers, try new roles, or move to a different department within the company.
For organizations, internal job postings are a critical part of the recruitment process, helping you retain your top talent, reduce onboarding time, and fill positions with people who already know your company culture and values.
When you recruit from your current employee pool, instead of posting a job ad for external candidates…you might use an internal job posting.
It could be in the form of an internal email, a post on an internal company page, or a posted note on your office bulletin board.
Note: An internal job posting template (and software that helps you create them…like Text Analyzer) can save you LOADS of time, and keep your internal postings consistent, and bias-free.
Why hire internally?
In 2020, during the height of the COVID-19 pandemic, internal hires made up 40% of total hires according to The Josh Bersin Company. But in 2023, just 24% of hires were internal. Josh Bersin, CEO of The Josh Bersin Company, thinks this doesn’t bode well for organizations–companies that do not prioritize internal hires going forward will lose in the talent war. He said:
“Organizations that want to succeed in this post-industrial era, where talent is scarce and hiring times are extended, have no choice but to think laterally about approaches to hiring, and career pathways. Now, more than ever, there needs to be a culture of movement inside the company, whether those moves are part-time, project-based, or full-time.”
So, here’s a closer look at why internal hiring has become more valuable, and why your HR department should make it a priority. We’ll also look at the benefits of having your own internal job posting template:
- Internal hiring promotes career growth for employees
Internal job postings let employees see a clear path to career advancement without needing to leave the company. For example, a marketing specialist interested in data analysis might see a posting for a junior data analyst role. This gives them a unique opportunity to apply their current knowledge in a new context while building skills in an area they’re interested in. - Internal hiring saves time in the recruitment process
Filling a role with someone who already understands the company’s mission, values, and processes is far quicker and often more successful than training someone from scratch. - Internal hiring gives employees a sense of stability and encourages loyalty
In uncertain times, an internal job posting is a message of stability to the workforce. It shows employees that the company wants to build long-term relationships with its people. For HR teams, this strategy boosts retention because employees feel valued and see a future with the organization, reducing turnover and the need for constant hiring.
10 Examples of an Internal Job Posting Template
I dug around for internal JD templates… and found 7 examples of an internal job posting template that companies use the most.
Here they are:
1. An internal job posting template for email
Many companies recruit internally…through email. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting.
But you can leave out sections like “About Us.” Here’s an internal job posting announcement email template you might find useful:
Internal job posting email template (source: Workable)
Email subject line: Internal job opening: [Job_title] / Looking for a new [Job_title]
Hi all,
As you may already know, there’s a vacancy for a [Job_title] in our [Department, e.g. Marketing Department.] Although we plan to publish this job opening to external channels, we strongly encourage any current employee who is interested in the role to apply.
Our new [Job_title] will work on the [e.g. Product Marketing] team and be responsible for [mention two or three main duties.]
To be considered for this role, you [mention must-have and nice-to-have requirements, e.g. should have experience monitoring and deploying software using Python or Ruby and be interested in learning more about virtualization and automation scripts.]
Click here [insert link to job ad] for a full job description.
To apply for this role, reply to this email by [date] with your resume and explain why you’re interested in this position.
Feel free to contact our HR team [include contact details] or refer to our company’s internal job posting policy [insert link or mention that you’ve attached the relevant file] if you have any questions about the position or the process.
Best regards,
[Your name]
[Your email signature]
2. An internal job posting template for a JD on your intranet (or corporate website)
If your company has an intranet for internal hires, you can post a job ad there. This way, proactive employees looking for transfers or promotions are likely to see it. And, this seems pretty obvious, but posting an open position on your company website is common too. Even if it is for an internal role.
Some companies include a special link for internal candidates to apply (vs. external). If everyone applies the same way, you can include “Internal Job Posting” language in the posting if you only want to recruit internally.
If you’re accepting external candidates too, you might include a line saying “current employees are encouraged to apply” or “qualified internal candidates encouraged to apply!”
No matter if you are recruiting via email, career site, or bulletin board…here’s a free internal job posting template to help get you started:
[Your logo]
Internal Job Posting — Confidential
JOB TITLE
[Here, insert the job title]
Tip: keep the job title short, three words or less.
JOB SUMMARY
[This is where you write a paragraph about the role.]
Tip: The job summary should concisely explain the job functions for the position. Including a job summary at the beginning of your JD helps to attract the right internal candidates.
ABOUT YOU
[This is where you talk about your internal candidate.]
Include a sentence on:
- what they will do
- some goals they will reach for
- how they work with the team (or other teams)
Tip: Look at other companies for inspiration.
WHAT YOU’LL DO
[Here is where you can list the duties for the day-to-day of the role.]
Tip: Keep your “responsibilities” lists short. Using more than 7 bullets might make candidates feel underqualified or overwhelmed.
Take a look at the example below:
- Manages the finance function for the accounting team
- Guides a team of managers and individual contributors
- Consults with the executive team on financial plans
- Manages vendor relationships and accounting
YOUR REQUIREMENTS
[This section is where you list basic qualifications and experience that make up the role requirements.]
For example:
- A degree with a focus in accounting or finance
- Experience in a finance function or other relevant area of business
- People management experience
- Experience with internal finance and accounting policies
Tip: Include your preferred requirements here or create a “Preferred Requirements” section if there are more than two.
SALARY & BENEFITS
[List any perks your candidate will get if they join the team. Benefits might stay the same for internal transfers, but employees will still want to know they won’t lose out by applying. And if the new role is a promotion, there might be benefits they don’t currently have. It’s good to be detailed in this section.]
Here are some examples:
- starting salary range of $75,000-$95,000
- family health and pet insurance
- employee wellness programs
- parental leave
- Paid time off
Tip: Even if it’s a range, list salary details. Candidates spend more time looking at it than anything else.
OPTIONAL SECTIONS
[These are some optional sections you might use in your job description for your internal job posting.]
- travel requirements
- remote work policies
- disability accommodations
- how to apply
ABOUT US
[Here, you can talk about yourself. But you might want to keep this section short if it’s only being used for internal job postings.]
Tip: Candidates will already know about the company. But, it’s a good idea to include some specifics about the team to encourage employees from other departments to apply.
DIVERSITY STATEMENT
[Most companies have an EEO or diversity statement. You can put yours here. Internal candidates care about inclusion & diversity too.]
Tip: You’ll find more examples in our blog 25 Examples of Awesome Diversity Statements.
3. A catchy internal job posting template for a JD on your internal “notice” board
The simplest methods often gain the most attention. If your company has a bulletin board, you can use an internal job posting template to create a catchy ad…and pin it there. Not everyone is “in-office” since the pandemic, so you might have a digital bulletin board you can post to instead.
Get creative with your internal job posting template! Using catchy wording, listing key duties, and other valuable info (salary sells!) might catch the attention of someone who’s looking for a new internal role.
So, here are a few examples from Canva (they have hundreds of job ad templates!):
Final Note: If you want to write better and bias-free job descriptions, here are some other best practices and examples.
4. An internal job posting template – JD offer email template
When you post an internal job posting template for your internal job offer and successfully select a current employee for the job, you want to make it official. Usually, you’ll send an email for an internal job offer to the successful candidate.
The email usually follows a discussion, and a verbal (or written) agreement between the current employee and their manager to make sure the promotion aligns with the employee’s goals.
Below is an excellent example of an internal job posting template email offer you can easily tweak from Workable for you to use:
Email Subject line: Congratulations on your new role! / Your new employment contract
Dear / Hi [Employee’s name],
As discussed, we are happy to officially promote you to [Position] as of [date].
Attached you’ll find your updated contract that contains your new employment terms along with your compensation package and benefits. Please review and [come by the HR’s office to sign it / send back signed via email] until [date]. Feel free to reach out to me, should you have any questions.
We appreciate your hard work and commitment to the [Company_name] team for the past [two years]. We’re all looking forward to seeing you achieve great things in your new role.
Congratulations!
Best regards,
[Your name]
5. Internal job posting template: An internal job application template
You’ll expect interested people to apply when you announce a job opening. For this, you’ll need a job application template. This template further compliments your internal job posting template. You can also use this template on your intranet or ask candidates to fill it in manually. This is a great template because it starts with an EEO/DEI statement which you can easily replace with your own.
Internal job application template (source: SHRM)
[COMPANY NAME]
INTERNAL JOB APPLICATION
[Company Name] is an equal opportunity employer. [Company Name] does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.
Employee name: ___________________________________________________
Phone number: ____________________ Email address: ___________________
Current position: ______________________________________________
Current department: ____________________________________________
Hire date: _______________
Position applying for: _________________________________________
Can you perform the essential functions of this job with or without reasonable accommodation? (If you have any questions about the functions of the job, please ask the hiring manager before answering this question.) YES [] NO []
Describe your current qualifications for the position including education, skill, abilities, work habits and work experience (attach resumé if applicable):
Explain why you are applying for this position:
By signing below you signify that all information contained above is accurate, that you have read the job posting and you understand, are able and willing to perform the functions and duties of that position. Your current supervisor must approve of any job application.
Employee signature: _______________________________ Date: ___________
Approval of application:
Supervisor signature: _______________________________ Date: ___________
Human resources signature__________________________ Date: ___________
6. Internal job posting template: An internal invitation to interview template
Your hiring team may have a certain internal candidate in mind for a vacant position. If not, they’ll still need to reach out to candidates, internally and externally, to ask them if they’d like to interview for the position.
So, here is a template for an invitation to interview. This template is created for video interviews, but it can easily be reworked for in-person interviews.
Skype interview invitation (Source: Hirebee)
Email subject line: Skype interview invitation from [Company name] or Interview with [Company name] for the [Job title] position on Skype
Email Body:
Hello or Dear [Candidate Name],
We appreciate you taking the time to apply to the [Job title] position at [Company name]. [If the candidate is internal, you can share if anyone they work with recommended them for the role.]
Your application is very impressive and I would like to get to know you and your interest in this role better. Therefore, I’d like to invite you for a Skype call to discuss the job position and how your experiences and skills fit into this role.
Would you be available [please choose a window, such as early next week] for a brief Skype interview?
Thank you so much!
Looking forward to hearing from you soon.
Kind regards,
[Your name]
[Signature]
7. Internal job posting template: Internal hiring policy template
When you’re reaching out to existing employees to make them aware of internal hiring opportunities, it’s a good idea to include a boilerplate statement about your internal hiring policy. Therefore, this statement should communicate how interested employees can apply and who is included or excluded from applying. It should also state whether or not an employee’s supervisor will be informed should they choose to pursue an internal opportunity. A clear internal hiring policy statement will help avoid confusion and worry. It may also boost applications from internal candidates.
Here is an example of an internal hiring policy statement. Be sure to customize it so that it accurately reflects your organization’s policies regarding internal hiring:
“This job opportunity is open to U.S.-based employees only. We cannot offer visa sponsorship for this position. Like all of our positions, it is remote first, with quarterly travel for on-site meetings in Houston, Texas.
Interested employees should reach out to [name, email address] for application instructions and further information. Applicants’ information will be confidential and will not be shared with existing hiring managers until a potential offer is accepted.”
8. Internal job posting template on Slack or Microsoft Teams
If your organization has a channel where employees actively communicate, like Slack, Microsoft Teams, or Google Chat, it can be easier and faster to share news of your internal job opening by using your internal job posting template to announce the opening there.
Here’s an internal job posting template you can use.
Channel: #Internal-OpportunitiesMessage:
New Opportunity Available: [Job Title] in [Department Name]! We have an exciting position open for [Job Title] within [Department Name]. This role is a fantastic chance for someone interested in [highlight one key responsibility or growth area].Location: [Office Location or Remote]Reports To: [Manager Name]Deadline to Apply: [Deadline Date]📌 Interested? Visit [Internal Job Board Link] for full details and to apply before the deadline. For any questions, contact [HR Contact/Manager Name].Take a look and consider applying if it sounds like the right fit for you or someone you know on the team!9. Internal job posting template for intranet banner
I mentioned earlier that posting a job opening on your organization’s intranet is a smart way to get potential applicants interested in the role. Here’s a much shorter internal job posting template that can be published as a banner ad on your intranet.
Banner Headline:
🌟 New Job Opportunity: [Job Title] Available!Subtext:
We’re looking for an internal team member to step into the role of [Job Title] in [Department Name]. Apply on our internal job board before [Deadline Date]. Click here for more details!Link: [Direct Link to Internal Job Posting]10. Internal job posting template for newsletter announcement
If your organization regularly sends out newsletters to employees, it’s a good idea to include the open role announcement in your next issue. Here’s an internal job posting template to get you started:
Title: Grow Your Career with Our New Opening: [Job Title] in [Department]
Looking to advance within the company? We’re thrilled to announce a new opportunity for the role of [Job Title] in [Department Name]. Here are quick details about the role:Position: [Job Title]Reports To: [Manager/Supervisor]Location: [Office Location/Remote Option]Application Deadline: [Date]About the Role
[Provide a sentence or two on why this role is a valuable opportunity.]Ready to Apply?
Check out the full job description and application details on our internal job board at [Link to Job Posting]. Applications are open until [Deadline Date].What to include in an internal job posting
The content of your internal job posting template might vary based on the channel you’re publishing it on. However, here are things you want to include in your content:
- Job title
- Department and location
- Overview of the role
- Key responsibilities
- Required qualifications
- Application deadline
- Contact information
Where to post internal job opportunities
To ensure visibility, post internal opportunities on multiple channels and leverage both digital and direct communication methods. Here are some channels to post your internal job openings.
- Internal job boards: This is often the first place employees will look for open positions. It is easy for your team members to browse opportunities even if they’re not actively looking for one.
- Company intranet: You can use a homepage banner or a dedicated section in your intranet’s HR area to post jobs. Your employees will see this as your intranet is a daily touchpoint for them.
- Internal staff newsletters: If you send out regular newsletters to keep employees informed about the company, include job opportunities in the newsletter too.
- Direct emails: You can also directly email one person or a group of people that are most likely to be qualified or interested in the new role.
- Digital collaboration tools: If you have channels dedicated to internal announcements on tools like Slack or Teams, notify employees of new job openings by posting the role details in the channel.
- Bulletin boards or physical flyers: Not all organizations have employees who use digital tools or check their email frequently. If this sounds like your organization, using physical job postings like flyers in common areas is a practical solution.
Top reasons to hire internally in 2025?
Internal job posting templates serve an important purpose: they streamline hiring so your team can more easily recruit internally. But why bother prioritizing internal hiring in 2025?
Let’s explore some of the reasons internal hiring is so important.
- Internal hiring saves money. Exact figures vary by study, but most experts agree that internal hiring saves employers a lot of money. Internal hires don’t require costly onboarding procedures, have no downtime before start dates, and on average are paid less than external hires for the same position. Hiring internally also saves money earlier in the hiring process, by giving HR access to pre-vetted, qualified candidates in the form of eligible employees. The application process doesn’t take as long, either, which also saves money.
- Internal hiring is less risky. When recruiting from eligible employees, your team can avoid some of the risks of hiring externally. Current employees are already confirmed to fit in well with corporate culture. Additionally, checking their desired skills, strengths, and weaknesses is easier. Team members may already know the eligible employee well enough to determine if they would be a good fit for their possible new position.
- Internal hiring improves employee engagement. Some employees feel displaced and aggrieved when their employer hires externally. In comparison, hiring internally promotes employee cohesion. It also communicates to other employees that you value their skills, and you’re willing to promote from within. Some studies have found that internal hiring actually boosts employee morale and prevents turnover.
Why I Wrote This?
Ongig’s mission is to help transform your job descriptions. Our Text Analyzer software can scan your JDs for missing sections (e.g., salary or EEO), create templates (for speed and scale), and scan for bias that might exclude diverse candidates (internal or external).
