- How HR Teams Are Using Generative AI to Simplify Recruitment and Improve Retention - May 13, 2025
- 5 Helpful Examples of Inclusive Job Descriptions - March 29, 2024
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From inconsistent job descriptions stuck in Word documents to time-consuming manual workflows, outdated HR processes simply don’t work in the modern day.
Nowadays, 81% of HR experts are open to integrating AI into their workplace functions. The HR landscape as we’ve known it is changing at a rapid rate, offering more streamlined services that automate repetitive tasks so HR employees can focus their efforts on the more human element of the role.
With that being said, only 3% of organisations are currently using generative AI in HR tech. This gives early adopters the opportunity to gain an edge over their competitors.
In this article, we discuss exactly how generative AI can help HR departments. We’ll also delve into four use cases that show just how much impact it can have on the workplace.
The Benefits of Generative AI in HR Tech
Many HR employees are getting used to using an AI HR assistant as part of their daily duties, transforming the way a department is run in comparison to more outdated HR techniques. As software options widen and new tools offer time-saving features, there are a variety of HR benefits associated with AI.
Data-driven decisions: The ability to analyse large quantities of data in an instant means HR departments can make informed decisions without having to undergo lengthy projects. Whether that be compiling reports from employee satisfaction surveys or spotting trends in appraisal forms, AI is able to analyse data in a way that would be incredibly time-consuming for humans.
Time efficiency: AI takes away the need for HR employees to spend large chunks of their time on repetitive tasks. With AI being able to manage tasks like reviewing CVs, approving holiday requests, and processing onboarding documents, the HR department can focus its time and efforts on tasks that require human judgement.
Improved accuracy: There are various causes of human error, from typos and input mistakes to subconscious bias from different members of the team, that can skew the results of data. By handling daily duties through AI automation, the accuracy of the outcome is bound to increase.
4 Use Cases for Automating HR Tasks
AI continues to transform traditional HR duties, having a significant impact on the industry. We have compiled four examples of how a generative AI solution for HR can help address commonly faced HR issues.
Produce consistent job descriptions
If outdated templates, inconsistent formatting, and hours spent drafting new job descriptions sound familiar, you’re not alone. If job descriptions are managed by different members of an HR department, it can be almost impossible to maintain consistency.
The largest value potential when it comes to generative AI for HR is talent acquisition, recruiting, and onboarding. Instead of having to start from scratch every time or use an outdated template, HR teams can use AI to generate a job description draft tailored to the individual role. This helps maintain consistent formatting and tone of voice.
Ongig’s smart templates use AI automation to quickly create job description templates that are designed to expand the reach and improve readability. By creating keyword-rich content that uses NLP (natural language processing) tools to create a natural flow, the job description will appear more attractive to candidates.
Create a central job description library
When job descriptions are stored in Word documents or PDFs that are scattered across various employees’ personal folders, the outcome is not going to be pretty! Having to search high and low for job descriptions is not only a waste of time, but also increases the likelihood of inconsistencies across different files.
A generative AI solution for HR can help create a centralized library that all members of the HR team can access and contribute to. Once all existing job descriptions have been saved in one location, AI can scan the library of Word documents or PDFs to extract relevant information when creating a new job description. Having a structure in place can save employees hours of time and minimize the risk of files getting lost.
The Ongig centralized job library is an example of a system that can manage job descriptions. It stores all documents in a central location and provides users with various filters that can help them quickly identify the file they are looking for. For larger teams that have multiple employees accessing and editing job descriptions, version control and tagging is available to ensure everyone can work in unison.
Improve HR collaboration
When HR employees, hiring managers, and recruiters are all in the mix, it can feel like an endless stream of edits and confusions. Having to send different versions of a new job description back and forth to get approval among various departments can result in frustration and delays.
The use of AI in an ATS (applicant tracking system) streamlines collaboration to eliminate unnecessary email chains. A job description can be uploaded for all relevant parties to access, allowing them to provide feedback or approve the document. This method significantly speeds up the process, enabling an HR department to expand its recruitment capabilities.
One Ongig client successfully automated over 100,000 job descriptions per month, eliminating the need for recruiter involvement. Since Ongig can be integrated with ATSs like Greenhouse, iCIMS, and Workday, teams can easily adopt a more modern way of working.
Ensure inclusive, legally complaint job descriptions
The wording used in a job description can unintentionally deter specific candidates from applying. Any gender-coded language, exclusionary language, or racial bias not only excludes certain applicants, but can lead to legal issues.
DEI hiring stands for diversity, equity, and inclusion hiring and refers to the process of creating a diverse workforce that intentionally seeks out employees from under-represented backgrounds. Through this approach, Square managed to boost female applicants by 25% after optimizing the language used in their job descriptions.
The Ongig platform utilizes an AI Text Analyzer to flag any biased language used in a job description, providing more inclusive suggestions. Having a tool designed to identify and remove over twelve types of bias in job descriptions, HR can ensure they are welcoming diverse talent from all backgrounds.
Why I Wrote This:
The advancements that have been seen in the HR industry are revolutionising how employers are managing their HR duties. By using generative AI in HR tech to automate everything from the recruitment and onboarding process to employee training and appraisals, the HR department is able to focus its efforts on more complex tasks that require human input.
HR software continues to evolve, speeding up those everyday operations and increasing the accuracy of outputs. As we look into the future, these advancements are only expected to keep on growing, further reshaping how HR departments operate and manage their workforce in a more efficient manner.
If you are ready to optimize your business operations with generative AI for HR, request a demo of Ongig’s Text Analyzer to see how we help HR teams write inclusive, consistent, and compliant job descriptions in minutes.
Generative AI for HR FAQs
Q: Which generative AI technology can be used specifically for the HR industry?
A: Tools like Ongig’s Text Analyzer are built for HR teams to automate, audit, and optimize job descriptions at scale. Having an understanding of which generative AI technology can be used specifically for the HR industry and using the capabilities of AI to provide a solution for common HR pain points will help create more enticing and inclusive job descriptions that streamline the recruitment process.
Q: How can a generative AI solution for HR improve employee retention?
A: Generative AI can analyze large quantities of data by collating information from sources such as employee surveys, performance reviews, and exit interviews, using these to identify patterns in turnover rates and engagement rates. It can also help HR create more tailored content, such as training programs, to support the individual needs of each employee.
Q: Can I integrate generative AI HR systems with existing HR software?
A: Many modern HR platforms are designed to integrate with mainstream software used within HR departments. Platforms utilizing AI features, such as Ongig, can be used with existing ATSs such as Greenhouse, iCIMS, and Workday, preventing duplication since the systems can work in unison.
