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Hiring managers ghost you on job description updates? There’s a fast, simple trick that’s turned things around for every TA team I’ve worked with.
We call it the “One-Click Kickoff.” Here’s how it works: instead of sending hiring managers a blank JD template or a long list of edits, you send them a pre-filled, editable draft with 3 specific questions at the top. That’s it. No long emails. No meetings. Just a link and a deadline.
✅ A pre-written JD based on the last version (or scraped from their team’s open roles)
✅ A header with 3 questions: “What’s changed in this role? What’s the top priority? Who’s the ideal candidate?”
✅ A link to a job editor page they can edit in under 10 minutes
It sounds obvious, but this one tweak removes 90% of the friction. You’re not asking for a doc—they already have it. You’re not making them write from scratch—they’re editing. You’re not vague—they have a specific prompt and path.
And here’s why that matters: the importance of updating job descriptions isn’t just a process issue—it’s a pipeline issue. Outdated JDs misrepresent the role, attract the wrong people, and waste everyone’s time. When hiring managers skip updates, it snowballs into confusion, mismatched interviews, and longer time-to-fill.
One of our clients (a global tech company with 200+ hiring managers) saw a 3x improvement in JD completion rate after switching to this method. What used to take weeks now happens in a day or two. Why? Because you gave them a shortcut that made them look good and saved them time.
And look, hiring managers aren’t lazy; they’re just swamped. If you make updating a JD feel like an admin task, it’s going to the bottom of their to-do list. But if you show up with a close-to-final draft and a tiny ask, you’ll get what you need faster—and with way less back and forth.
Why I Wrote This
We’ve seen too many hiring teams struggle with getting timely, accurate job descriptions from hiring managers. The importance of updating job descriptions becomes clear when you realize how much it impacts candidate experience and hiring outcomes. Ongig’s software makes collaboration easier with editable templates, automated prompts, and smart version control. Request a demo to see how we can help simplify this for your team.
FAQs
- What if the hiring manager ignores the doc? Set a deadline and send a quick reminder. Follow up with a Slack or text, not a long email.
- How do I know what to pre-fill? Use the last approved JD, similar roles, or even a quick ChatGPT draft to start. Anything is better than blank.
- Can this work for high-level or niche roles? Yes—just adjust your questions at the top to match the seniority or specialization.
- What if we use JD software? Great. Most tools have template functionality—use that to your advantage and send editable links.
