- Can I Use Notion to Manage Job Descriptions? - August 28, 2025
- Why Your Job Descriptions Look So Outdated in the Neogov ATS - August 27, 2025
- FLSA Job Description Requirements Made Easy: One Client’s Smart System - August 25, 2025
You can organize JDs in Notion…until you can’t. We’ve talked to talent teams who manage hundreds of job descriptions. Some of them started with a Notion job description template. It seemed simple, easy, and free. And for a while, it worked.
But then the version control issues started. Someone edited the template directly instead of duplicating it. Another person copied a version with old legal language. A hiring manager updated their own copy. The result? A total mess.
Why Notion is a go-to (and why it falls short)
We get the appeal. Notion is slick. It’s collaborative. It feels modern. And when you’re just starting to organize your job descriptions, it gives you that sense of control. But it’s control with duct tape.
The most common use case we see? Teams create a Notion job description template and duplicate it for every role. They create a board or database to track things like department, location, or hiring manager. They might even link out to the live JD or keep notes about recruiter feedback.
But Notion isn’t purpose-built for job descriptions. It’s a workspace. It doesn’t handle:
- Compliance tracking (especially for legal language)
- Approval workflows across recruiting, legal, and hiring managers
- Version history that actually tracks what’s posted live
- Automated bias detection
What about Airtable or Coda?
We’ve also heard of teams using Airtable job descriptions or building fancy systems in Coda. But it’s the same issue: you’re hacking a tool that wasn’t built for JD management.
And once you’ve got more than 30–50 roles (especially if you’re rewriting brand consistency or compliance)? Those tools start to collapse under the complexity.
How Ongig is different
Ongig was built for job descriptions. Not docs. Not databases. Just JDs.
Here’s what that means in practice:
- A centralized JD library with actual version control
- Real-time collaboration with controls (not free-for-all editing)
- Bias, compliance, and legal language detection built in
- One-click publishing to your ATS or career site
- Brand control so every JD looks consistent
If your team is using a Notion job description template today, it’s worth asking: how much time are you spending cleaning up edits? Chasing approvals? Formatting for consistency? Wondering which version is live?
Notion was a good start, but it’s not the finish line
Your job descriptions are too important to manage in a tool that wasn’t built for them. Notion is flexible, sure, but that flexibility can lead to chaos.
If your JD process feels like duct tape and copy/paste…it might be time for something more purpose-built.
Why I Wrote This
We’ve seen teams start out managing JDs with a Notion job description template and then outgrow it fast. We built Ongig for this exact problem. We help you scale JD collaboration, compliance, and consistency. Request a demo and see how Ongig can simplify your job description workflow.
FAQs
Can Ongig replace our Notion job description template?
Yes. Ongig gives you a centralized system with templates, approval flows, and automation — all designed specifically for job descriptions.
Does Ongig support collaboration with hiring managers?
Absolutely. You can assign reviewers, lock sections, and track changes without losing control.
What’s the problem with using Airtable for job descriptions?
Airtable is powerful, but it lacks compliance tools, version control, and real publishing workflows. It’s a spreadsheet trying to be a JD system.
Can Ongig help with DEI and bias in job descriptions?
Yes. Ongig flags biased phrases, offers inclusive alternatives, and helps ensure every JD aligns with your DEI goals.
How does Ongig handle version control?
Every JD has tracked versions, a change log, and a clear “live” status so you always know what’s current.
