- Can AI Rewrite Job Descriptions in Bulk? - April 17, 2025
- From Boring to Brilliant: How to Write a Good Job Ad - April 16, 2025
- How to Standardize Job Descriptions in 5 Easy Steps - March 26, 2025
Let me guess—you’ve got way too many job descriptions that need fixing. Maybe they’re outdated. Maybe they all sound the same. Maybe someone copy-pasted something five years ago, and now it’s your problem.
The good news? You can use AI to help you rewrite job descriptions—in bulk. Yep, all at once. And no, it doesn’t have to be scary or robotic. In this post, I’ll show you how to do it, what tools to try, and how to keep your job ads sounding human.
What You’ll Learn in This Post:
- The tools I’ve used (and recommend) to rewrite job descriptions in bulk using AI
- How to prompt ChatGPT and Claude to rewrite job ads without sounding like a robot
- Why templates are your secret weapon for keeping job posts consistent and fast to update
- Mistakes I’ve seen when teams try to automate JDs — and how to avoid them
- What to look for if you want your job postings to be more inclusive (and less boring)
1. Try AI Tools Built Just for Job Descriptions
Some companies have already built tools that help you rewrite job descriptions quickly (and thoughtfully). These tools use AI, but they’re made for hiring pros like us, not tech wizards.
Here are a few I like:
- Ongig – This one’s for teams that want readable job posts with templates, bias checks, and bulk updates all in one place. It’s the best fit if you have a lot of job ads to fix and want some structure.
- Textio – It’s all about writing inclusive, performance-driven job ads. It won’t help with bulk edits, but it’s great for rewriting one ad at a time with a DEI lens.
- Datapeople – Think: grammar checker meets recruiter. It gives you feedback on clarity, structure, and how your ad compares to others.
If you’ve got a small team or want the easiest path, Ongig is probably the most plug-and-play. It’s built for people like us who wear a hundred hats.
2. Use ChatGPT or Claude with Custom Prompts
If you’re more of a DIYer, you can also use tools like ChatGPT or Claude. These are general-purpose AIs, but they can help you rewrite job descriptions if you give them clear instructions.
Here’s a prompt I use all the time:
“Rewrite this job description to be more inclusive and concise. Keep all required qualifications and break it into clear sections: ‘About the Role’, ‘Key Responsibilities’, and ‘What You’ll Bring’.”
You can even build a spreadsheet with your job descriptions and run them through ChatGPT or Claude in batches using a script or API. Just remember—always read the results before you post them. AI sometimes makes stuff up. I’ve seen it.
Bonus tip: Here are two helpful resources if you’re new to using AI for job descriptions:
👉 How to Use ChatGPT to Write Job Descriptions or Try Ongig CEO (Rob Kelly’s) Job Description Generator on ChatGPT.
Comparison: Which AI Tool is Right for You?
| Tool | Best For | Bulk Editing? | Compliance Support | Notes |
|---|---|---|---|---|
| Ongig | Busy TA teams with lots of JDs | ✅ Yes | ✅ Yes | Great for bias scanning + structured updates |
| ChatGPT | DIY folks who love prompts | ⚠️ Manual/API | ❌ Not built-in | Cheap and flexible, but needs close review |
| Textio | Inclusive language, one JD at a time | ❌ No | ✅ Yes | Awesome for rewriting tone and style |
| Datapeople | Structure + clarity | ❌ Limited | ✅ Yes | Gives helpful feedback, not built for speed |
Best Practices (Learned the Hard Way)
I’ve tested a bunch of these tools. Here’s what I’ve learned:
- Always review what AI writes
It might sound smart, but AI doesn’t know your industry or laws. It can forget important details, or add weird stuff that sounds wrong. - Keep your brand voice
Don’t let AI turn your job ad into a robot memo. Use prompts like “Write in a friendly, inclusive voice” to guide it. - Watch for “hallucinations”
That’s a fancy way of saying AI might make stuff up. Check for fake perks, made-up responsibilities, or qualifications you never had. - Use templates to speed things up
I like starting with a simple format and letting AI fill in the details. That way, your job ads feel consistent and still get the custom touch.
Ready to Fix a Whole Bunch of JDs?
If you’re ready to stop staring at that folder of job descriptions and start making progress, software like Ongig can help you:
- Rewrite 100s of job ads at once
- Make sure they’re bias-free
- Use templates so your hiring team stays on-brand
- Save hours (and hours) of rewriting time
Final Thoughts
Rewriting job descriptions in bulk used to sound like a nightmare. Now? You’ve got help.
Start small. Pick 10 job ads and run them through your favorite tool. See what happens. Review the results. Then go from there. I talk more about this in my podcast The JD Fix:
Want something fast, clean, and built for teams?
👉 Check out Ongig’s AI-powered JD editor
FAQs (Because I Know You’ll Ask)
Q: Can AI replace human writers for job ads?
Nope. But it can get you 80% there. You still need a real person to review for tone, accuracy, and legal stuff.
Q: How much time does it save?
A lot. Some teams say they save 50–75% of their time. That’s huge if you’re a one-person HR team.
Q: What’s the biggest risk?
AI making things up. Or accidentally removing something important. That’s why review is non-negotiable.
Q: Can AI make job ads more inclusive?
Yes! Tools like Ongig and Textio are great at spotting bias and giving better word options.
Q: What’s it cost?
ChatGPT starts at $20/month. Big tools like Ongig have custom pricing, but you get workflow features and compliance support too.
