- The Important Role of Automation in Modern Hiring Processes (2025 Guide) - December 13, 2024
Hiring has always been a tough job. Sorting resumes, scheduling interviews, and keeping up with every step can feel endless. But, you could save valuable time (and resources) with modern hiring practices. If you didn’t have to manually sift through hundreds of applications or constantly email back and forth.
Research shows that 76% of recruiters that use automation in recruiting, have spare time to focus on bigger tasks. That’s huge!
But here’s a big question: can machines really pick the best person for the job?
They can definitely help. But only if you know what to automate and what to keep personal. This guide will show you how tools (powered by AI) are taking over repetitive tasks so you can focus on connecting with the right talent.
Which Parts of the Hiring Process Can You Automate?
You might be surprised how much of your hiring routine can be put on autopilot with modern hiring. Automating parts of the recruitment process is all about saving you time and making you efficient. Companies that use automation tools report up to a 50% decrease in time-to-hire.
That said, automation can streamline several areas, such as job postings, scheduling interviews, sending out automated email updates, and sorting through applications. Also, Applicant Tracking Systems can automatically filter candidates based on predefined criteria. Thus, reducing the initial screening workload.
Also, automated onboarding processes ensure that once candidates are hired, they receive consistent training and introduction to the company culture. So, let’s see how exactly to apply tools and strategies and make your modern hiring process a breeze.
1. Simplify Your Job Postings
Creating job postings can take up a lot of time, especially if you’re writing, editing, and posting on multiple platforms. Maybe it’s not such a big deal for a smaller company with a few startup roles, but for middle-sized and large businesses, it can be quite a task.
How to overcome this without sacrificing quality?
You need a tool that cuts down the hassle. Ongig provides one place where you can draft, edit, and manage all your job descriptions. Instead of digging through folders or switching between files, you can write clear, engaging job ads that reflect your brand in minutes, not hours.
With a centralized system, you avoid mistakes like outdated language or missing legal info. That’s a big win (for you and your team).
Another thing that can sometimes put candidates off is the non-inclusive language. Modern hiring is inclusive. You might not be biased, but if your job description sounds like it, you’ll miss top talent. So, Ongig handles this automatically by checking for inclusive language, updating legal disclaimers, and keeping everything consistent.
You can set up templates that lock critical sections (for example, EEO statements or salary ranges) and focus only on the unique stuff for each role. Plus, you stay compliant without even trying. No worries about state or federal guidelines because it’s all built-in. Instead of messy spreadsheets and Word docs, Ongig is a cloud-based system that helps you work smarter, not harder.
2. Use an Applicant Tracking System in Modern Hiring
You’ve got limited time, and trying to manually organize and review every application? That’s a surefire way to lose it. However, an Applicant Tracking System helps you filter, rank, and keep track of candidates without breaking a sweat (or breaking your inbox).
With an ATS, you can set up rules to auto-sort resumes based on keywords, experience, or skills. It even handles scheduling interviews and sending updates to applicants (that’s one less thing to chase). That said, tools like Greenhouse or Workable are popular because they do more than just track applications.
Greenhouse, for instance, lets you customize workflows, ensuring every candidate moves through the right steps. While Workable simplifies sourcing by integrating job boards and streamlining candidate communication. Therefore, with an ATS, you can keep your hiring process fast, efficient, and way less stressful.
3. With Modern Hiring, You Don’t Review Resumes Manually
You might feel buried under piles of applications, trying to spot the right candidates while struggling to avoid overlooking great talent. This challenge eats up hours that could be spent on more strategic tasks.
You can also use tools like Resume Worded or Jobscan as your allies in the hiring game. Resume Worded uses AI-driven analysis to highlight key skills and qualifications in seconds. This can help you quickly identify top applicants.
On the other hand, Jobscan matches resumes to job descriptions. Thus, showing you how well candidates align with your role’s needs. These tools save you a lot of time while helping you screen with more accuracy.
The process of manually screening resumes is gone for good. Using tools to automate it gives you a faster and clearer way to handle resume screening. Don’t waste time on mismatched resumes, focus on the people who match your vision.
4. Keep Candidates in the Loop
It goes without saying that you need to have great communication with candidates. This is not only important for the hiring process, but for the image of your brand as well. Think about it:
How would you feel if you apply for a job, and you’re left in the dark for three weeks?
There are still companies that ghost applicants, but don’t be one of them. It’s simply not professional, and on top of all, communication with candidates can be easily automated nowadays. Even without having to hit “send” every five minutes.
You can set up automatic updates for things like application status, interview scheduling, and even follow-ups after interviews. This way candidates know where they stand. And this makes your modern hiring process feel smooth and professional.
Also, this doesn’t mean that automation will make you look boring. You can personalize these messages using the candidate’s name, the role they applied for, and even include details about next steps (it’s the little things).
5. Automate Pre-Employment Assessments with Modern Hiring
Pre-employment assessments, like skills tests, personality quizzes, or cognitive ability checks, help you find the right candidates faster. You don’t want to spend time on calls with the wrong candidates. These assessments are some sort of a filter. But, manually managing these tests can suck up a ton of time and energy. That’s why you must automate these.
With automation, you can set up online assessments that candidates complete on their own. No more chasing people or drowning in spreadsheets. Tools like TestGorilla make it super simple to send out job-specific tests automatically after someone applies. You get instant results, ranked and scored, so you can spot the top talent at a glance.
Another tool to help is HackerRank. It’s perfect for tech roles. It lets you create coding challenges that candidates solve in real time. The platform grades them for you, highlighting the best problem-solvers without you lifting a finger.
Automating assessments saves you hours, cuts out guesswork, and keeps things fair. Plus, candidates love the fast, seamless experience. It’s a win-win.
6. Make Onboarding and Training Simple
Onboarding and training are of crucial importance. Why? Because they set the tone for how your new hires feel about your company. Mess it up, and you risk losing talent before they even get comfortable. Not to mention, you waste time and money. A smooth, well-structured onboarding process makes your recruits feel supported and ready to hit the ground running.
The good thing is that you don’t have to handle it all manually. You can automate the majority of the process to save yourself hours of admin work. Tools like BambooHR and Trainual are true saviors.
You can use BambooHR to create a seamless onboarding journey with automated checklists and reminders. It ensures every “welcome email” and first-day task happens on time.
For training, tools like Trainual simplify things further. You can automate role-specific training modules, assign them to new hires, and track their progress. All in one dashboard.
These platforms give you a comprehensive system where onboarding and training are no longer scattered across emails, spreadsheets, and sticky notes.
7. Use an EOR for Simple Global Hiring
Hiring globally can feel like handling too many tasks. Tax laws, contracts, payrolls, and compliance. It’s complicated, but it doesn’t have to be. An EOR takes care of all the legal and admin stuff for you, so you can focus on finding the right talent. This is practically your shortcut to hassle-free international hiring.
Deel and Remote are two famous EOR providers that make global hiring ridiculously easy. They handle employment contracts (already localized for legal compliance) and streamline payroll across different currencies.
You don’t need to figure out how to pay a developer in Poland or a designer in Japan. It’s all done for you. This saves you time, reduces risk, and keeps your company compliant.
Wrap Up
Automation can make your hiring process faster, easier, and more efficient. Applicant tracking systems, AI-driven resume scanners, and automated assessments save you from drowning in repetitive tasks.
You won’t need to manually sort resumes, chase candidates, or draft endless job postings. Instead, automation lets you focus on the human side. Connecting with top talent and building relationships, while saving time and resources.
