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Have you ever reviewed a job description and wondered who changed what — and when?
It feels like trying to find your keys in the dark — slow, frustrating, and unnecessary.
If your job descriptions require legal or HR signoff, you know the drill. Someone edits the doc. Then someone else edits the edit. Then Legal jumps in with redlines. Then your comp team has their say. Somewhere in the mess, someone loses the original. Or the final. Or both.
Sound familiar?
The Job Description Tracking Problem
Let’s break it down. Most teams still manage job descriptions in Word or Google Docs. That’s fine…until it’s not. When you need:
- legal or compliance to review
- an audit trail
- a clean, final version that’s actually final
…all of a sudden, job description tracking becomes a nightmare.
On sales and client calls, we’ve heard the same pain points again and again:
- “I don’t know who made the last change.”
- “Legal wants to see what changed since their last review.”
- “Compliance needs a downloadable audit trail.”
- “I just want to compare two versions side by side!”
What Automated Job Description Tracking Fixes
Imagine this instead:
- Every change is tracked automatically — who made it, when, and what they did
- Changes show up instantly — no more hunting through emails or comment threads
- You can download a full version history (with timestamps) anytime
- You can compare two versions side-by-side, visually
No more surprises. No more mystery edits. And no more emailing PDFs back and forth like it’s 2003.
Why Job Description Tracking Matters for Compliance
If you’re in a regulated industry — finance, pharma, healthcare, etc. — this isn’t just workflow optimization. It’s compliance. Being able to prove that a job description was approved by the right people at the right time protects your company.
And if you’ve ever had to dig through a shared drive to prove something was approved before posting… you already know the pain. You shouldn’t have to be Indiana Jones to track down a JD.
How Better Job Description Tracking Helps TA Teams
We’ve seen it firsthand: A client in the biotech space needed a compliance review for every JD. The average approval cycle was 3 to 4 weeks. Once they had automated job description tracking in place, that shrank to under a week. Same people. Just less chaos.
It freed up time for their TA team to actually recruit — not babysit documents.
What Questions You Should Ask
If this sounds like your world, here are a few good questions to ask your team (or your tech vendors):
- Can we see what changed between two JD versions without emailing around?
- Can we track edits by user and timestamp?
- Is there a way to download a clean audit trail?
- How are we managing final approvals?
- Do we have real job description tracking or just version chaos?
If the answer is some version of “Well… we kind of…” — that’s your sign.
Why I Wrote This
At Ongig, we work with legal, HR, and TA teams that all need visibility into job description workflows. Our job description software includes version tracking — so everyone stays on the same page (literally). Request a demo to see how it works.
FAQs
What is job description tracking?
Job description tracking is the ability to monitor, manage, and review all changes made to job descriptions — including redlines, approvals, and version history.
Why does HR need version control for job descriptions?
Version control ensures legal and compliance teams can review and approve content with a full history of edits and approvals.
Can Google Docs handle job description tracking?
Google Docs has basic version history, but lacks structured workflows, audit downloads, or side-by-side comparison needed for legal or compliance.
What happens if you post an unapproved job description?
Posting an unapproved JD can lead to compliance risks, internal miscommunication, or legal exposure — especially in regulated industries.
How does Ongig help with job description tracking?
Ongig automates version control and approvals — giving you full visibility and an audit trail, all in one platform.
