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Let’s be real—cleaning up job descriptions is a pain. Whether you’ve got one messy JD or hundreds, it’s time-consuming work that most of us would rather skip.
And if you’re on a small talent team or juggling multiple HR roles, having the right job description software can be a lifesaver.
But here’s the problem: most sound like they were written by robots. So if you’re wondering:
- “What’s the best job description software for my team?”
- “Is there a tool that helps with bias and formatting?”
- “Can I just use ChatGPT, or is there something better?”
You’re in the right place.
I’ve put together a comparison of tools that recruiters and HR teams are actually using in 2025. No fluff, just practical info to help you decide.
Why Use Job Description Software in the First Place?
Here’s what good JD software helps with:
- Fixing messy formatting across all your locations
- Keeping your job posts fresh and consistent
- Working with hiring managers without endless email chains
- Making big updates when your benefits or policies change
- Catching biased words that turn great candidates away
7 Best Job Description Software Tools
1. Ongig’s Text Analyzer
Best for: Talent acquisition teams seeking scalable, inclusive, and on-brand job descriptions
Strengths:
- AI-powered rewriting in your company’s tone
- Smart templates and bulk editing
- Central JD library with approvals and version control
- Integrates with ATS platforms like Workday, iCIMS, Greenhouse, TeamTailor, and more
- Bias detection for gender, race, age, disability, and more
Pricing: Starts at $13,900/year (discounts available for nonprofits and small orgs)
Free trial? Yes – 7-day trial and custom demo available
Website: https://www.ongig.com
2. Textio
Best for: Teams focused on writing inclusive, brand-aligned job postings
Strengths:
- Real-time bias and tone feedback
- Writing suggestions for clarity and neutrality
- Integrates with ATS platforms like Greenhouse and Workday
- Analytics dashboard for tone across departments
Pricing: Custom enterprise pricing
Free trial? No free trial, but demos available
Website: https://textio.com
3. Datapeople
Best for: Companies with distributed teams looking for JD consistency and insights
Strengths:
- Readability and clarity scoring
- Role/location-based JD performance analytics
- Template enforcement across departments
- Integration with your ATS for seamless publishing
Pricing: Custom quote based on company size
Free trial? No free trial, but demos available
Website: https://datapeople.io
4. JobArchitect (by Salary.com)
Best for: Comp and HR teams aligning job content with pay structure and leveling
Strengths:
- Access to Salary.com market data
- Built-in leveling and FLSA/EEO compliance tools
- Role benchmarking and internal comparison tools
- Secure permissions and audit trails
Pricing: Starts around $5,000/year (based on company size/features)
Free trial? No free trial, but demos available
Website: https://www.salary.com/solutions/jobarchitect
5. ChatGPT + JD Prompts
Best for: Small teams or solo recruiters creating or editing JDs quickly
Strengths:
- Instant JD drafting or rewriting with prompts
- Customizable tone, clarity, and content
- No seat restrictions or special training required
Pricing: $20/month for GPT-4 (free GPT-3.5 version available)
Free trial? Yes – free tier available
Try it: chat.openai.com/
6. JDXpert
Best for: HR teams that need approval workflows, auditing, and version history
Strengths:
- Central JD library with structured templates
- Approval chains and permission controls
- Built-in audit trails and change logs
- HRIS and HCM system integrations
Pricing: Starts at ~$10,000/year (based on seats and number of JDs)
Free trial? No free trial, but demos available
Website: https://www.jdxpert.com
7. Applied
Best for: Organizations prioritizing unbiased hiring throughout the funnel
Strengths:
- Inclusive JD builder with de-biased language suggestions
- Structured templates and tone coaching
- Includes hiring assessments and data insights
Pricing: Starts at £3,500/year (~$4,300 USD); nonprofit pricing available
Free trial? Yes – 7-day free trial available
Website: https://www.beapplied.com
Quick Comparison Table
| Tool | Bias Detection | Tone Help | Templates | Bulk Editing | Pricing | Free Trial |
|---|---|---|---|---|---|---|
| Ongig | ✅ | ✅ | ✅ | ✅ | From $13,900/yr | Demo available |
| Textio | ✅ | ✅ | ❌ | ❌ | Custom | No |
| Datapeople | ✅ | ✅ | ✅ | ✅ | Custom | No |
| JobArchitect | ❌ | ❌ | ✅ | ✅ | From $5K/yr | No |
| ChatGPT | ❌ (unless prompted) | ✅ | ❌ | ❌ | $20/mo (or free) | ✅ |
| JDXpert | ❌ | ❌ | ✅ | ✅ | From ~$10K/yr | No |
| Applied | ✅ | ✅ | ✅ | ❌ | From $4,300/yr | ✅ (7 days) |
Final Takeaways
You don’t need to be a writer, inclusion expert, and compensation specialist all rolled into one to create great job descriptions. The right software can handle the heavy lifting.
Whether you need to:
- Work faster with hiring managers
- Update all your job posts at once
- Fix your tone and make content more inclusive
…these platforms can help you get it done.
Ready to make your job descriptions work harder for you?
We’ve helped companies like Supplemental Healthcare, Harris Computer, and Chevron transform their job posts from “meh” to “wow.”
Book a quick walkthrough today →
We’ll show you exactly how Ongig can work to meet your specific needs.
FAQs about the Best Job Description Software
1. What is job description software used for?
Job description software helps HR teams create, edit, and manage job posts more easily. It finds biased language, helps you write in a more friendly tone, keeps formatting consistent, and can update all your job posts at once when things change.
2. How do I choose the best job description software for my team?
Start with your biggest pain points. If bias is your concern, look at Ongig, Textio, or Applied. If you need consistent formatting across lots of jobs, Datapeople or JDXpert might work better. For comp-focused teams, JobArchitect is great. And if you just need quick drafts, ChatGPT is an affordable starting point.
3. Can AI write my job descriptions for me?
AI tools like ChatGPT can create solid first drafts or help rewrite existing job posts. But you’ll still need a human to review everything—especially for accuracy and tone. Tools like Ongig combine AI with specific guardrails built for recruiting.
4. Is job description software worth it for small teams?
If you post fewer than 10 jobs a month, you might be fine with basic tools or ChatGPT. But if you’re growing, managing many jobs, or hiring across locations, good JD software saves time, reduces legal risks, and improves candidate experience—making it worth the investment.
5. What’s the difference between a job description and a job posting?
A job description is an internal document used for comp, leveling, and HR. A job posting is what candidates see and should be clear, engaging, and marketing-focused. Many companies accidentally publish internal docs as external ads—job description software helps fix this problem.
