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Crafting clear and compelling job descriptions is more than a routine task. It’s a strategic move that significantly impacts your recruitment outcomes. That’s why you should consider a job description review tool. Studies show that over 50% of job seekers consider the quality of a job description highly influential in their decision to apply.
And, Indeed reports that 20% of potential candidates won’t apply for positions that lack strong descriptions. Making matters worse, unclear or poorly written job descriptions can lead to a surge in unqualified applicants. This can result in large organizations receiving over 40 applicants per job, 42% of whom don’t meet the required skills.
This not only wastes valuable recruitment resources but also prolongs the hiring process. Aware of such trends, the good people at Ongig made a handy job description review tool to save users hours of headaches. Here’s why this software is for you!
Why You Need A Job Description Review Tool
A strong job description should be more than a simple list of responsibilities. If done right, that piece of content can clearly set expectations, attract the right candidates, and reduce hiring inefficiencies. Vague language, unnecessary jargon, and biased wording can alienate qualified applicants, limiting your talent pool. For instance, Harvard Business Review found that job postings with gendered language discourage up to 50% of potential candidates from applying.
Common issues when it comes to crafting an eye-catching job description include:
Manual Editing Mishaps
Manual editing isn’t enough to catch the above issues consistently. Recruiters and hiring managers already juggle multiple tasks, and spending extra time fine-tuning job descriptions isn’t always feasible. A dedicated review tool automates this process, identifying problematic language, readability concerns, and structural weaknesses in seconds.
Plus, the cost of hiring mistakes keeps on adding up nowadays. SHRM estimates that a bad hire can cost a company up to five times the employee’s annual salary. This also factors in recruitment, training, and lost productivity.
Ongig’s AI templates functionality has been proven to address such issues effectively. For example, one client was struggling to handle over 100,000 monthly postings, leading to a bevy of manual errors. By automating the entire job posting process with Ongig’s Text Analyzer, they streamlined their workflow, eliminating the need for recruiter oversight and saving significant time in the hiring process.
In another instance, a client needed to update over 5,000 job descriptions to achieve consistency, compliance, and inclusivity across their postings. Ongig’s automation system efficiently scanned each description, aligning them with industry standards and the company’s values.
Ongig’s system also solved the challenge of standardizing over 1,600 job postings for a client. Thus, ensuring approved templates and consistent formatting. By integrating with their ATS/HRIS, the system automatically formatted postings according to the company’s specifications, leading to efficient and consistent job ads.
Bias in Job Descriptions
Research indicates that the absence of equality and diversity information in job advertisements can negatively impact perceptions among ethnic minority candidates. Thus, potentially deterring them from applying.
Additionally, a report from McKinsey highlights that LGBTQ+ and racial or ethnic minority candidates are more likely to refrain from pursuing opportunities if they perceive an organization as non-inclusive. These barriers not only reduce the pool of talent. They also contribute to systemic inequality. So, this is why addressing bias in job descriptions is essential for creating a more inclusive workforce.
Ongig’s Text Analyzer addresses bias in job descriptions by automatically scanning your postings for over 12 types of bias, including gender, age, race, disability, and more. By providing actionable insights and recommendations, the platform empowers your team to create job descriptions that are not only compliant with legal standards but also resonate with a broader audience.
Ongig’s Features and Solutions (Job Description Review Tool)
Centralized Job Library
Managing job descriptions can be a headache when they’re scattered across various platforms, leading to inconsistencies and outdated postings. Ongig’s centralized job description software addresses this by storing all your job content in one organized, searchable library, making it easier to find, update, and manage your postings.
Inconsistent formatting and missing sections like Equal Employment Opportunity (EEO) statements or salary details can deter potential candidates and pose compliance risks. Ongig offers custom templates that follow a uniform style and structure across all job ads. Thus, allowing you to “lock” specific sections to maintain approved language across different job families and locations.
This level of consistency becomes even more critical when hiring across multiple countries. Expanding globally often requires you to implement EOR solutions, which handle legal employment responsibilities like compliance, payroll, and benefits.
AI for Talent Acquisition
Crafting job descriptions manually is time-consuming and often leads to inconsistencies and outdated postings. Ongig’s AI for Talent Acquisition feature automates the writing process, generating engaging and effective job ads quickly. This saves you valuable time and boosts the quality of your postings.
This also covers a recurring issue familiar to job seekers in 2025. Namely, navigating career sites can be frustrating when search functionalities are inadequate. Ongig’s AI functionality remedies this, allowing candidates to find positions that match their skills and interests effortlessly, improving their experience and increasing application rates.
ATS Integration
Integrating Ongig’s platform with your Applicant Tracking System (ATS) hastens the recruitment process by automating the synchronization of job postings. Thus, leading to consistency and accuracy across all platforms.
This integration minimizes manual data entry errors. It also reduces the administrative burden on your HR team, allowing them to focus on strategic tasks. Plus, it improves the candidate experience by providing up-to-date and uniform job listings, establishing trust and engagement right away.
On the other hand, managing a high volume of job postings can lead to mistakes and outdated information, especially when using multiple platforms. Ongig’s ATS integration solves this problem by centralizing your job content, making it easier to update and maintain accurate listings.
This centralized approach guarantees that all job postings are current and consistent. In effect, this improves your employer brand and attracts a more qualified candidate pool.
HRIS Automation
Making sure that job descriptions are inclusive and free from biased language is essential for attracting a diverse candidate pool. Ongig’s Text Analyzer identifies and suggests replacements for exclusionary terms, promoting a more inclusive and engaging job posting. This feature helps in crafting messages that resonate with a broader audience, augmenting your recruitment efforts across the employee life cycle, from hiring to onboarding and beyond.
However, integrating job description management with your existing HR systems can upset current workflows, creating more problems than it solves. Ongig addresses this by offering easy integration with Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS). Thus, ensuring that your job postings are consistent and available across platforms.
Inclusive Job Posting
Even when done unconsciously, bias in job descriptions can still deter qualified candidates from applying, limiting your organization’s diversity and talent pool. Ongig’s Text Analyzer addresses this issue by scanning your job postings for various forms of bias. This includes gender, age, race, disability, and more, providing real-time feedback and inclusive language suggestions.
Additionally, this ensures your job ads are welcoming to all potential candidates, quickly communicating with potential team members that you value inclusivity and fairness above all else.
Traditional methods of identifying and eliminating bias in job descriptions are often manual and prone to oversight, hence leading to the same mishaps again and again. In comparison – bolstered by advanced AI – Ongig improves the process, offering an error-free way to highlight biased language that may exclude certain groups. This way, you can create more balanced and appealing job ads, attracting a wider range of applicants.
Job Description API
Pairing Ongig’s job description API with your recruitment system addresses the challenge of assessing job posting effectiveness at scale. By submitting job titles and descriptions, you receive accurate scores evaluating title relevance, readability, inclusivity, and gender neutrality, enabling data-driven improvements.
This API integration simplifies the analysis of multiple job postings, providing consistent evaluations without manual intervention. Utilizing the API also encourages collaboration between your development team and Ongig’s support. Thus, ensuring proper integration and customization to fit your organization’s specific needs.
Maximizing The Value of Your Job Description Review Tool
Train Your Hiring Teams on Your Job Description Review Tool
The first time your hiring managers open a job description review tool, it might feel overwhelming. But with a little training, it becomes second nature.
So, make sure all your hiring teams know how to use the tool to write better job descriptions. Also show them how to pick the right words, use job description templates, and avoid masculine-coded language or other signs of unconscious bias. Tools like a gender decoder can help you create more inclusive job descriptions that attract diverse candidates.
Providing short guides or how-to videos can make learning easy for different departments. And when everyone uses the same tool, your recruitment material becomes more consistent and professional across the board.
Check the Built-In Analytics Tool
Many job description analysis tools include a built-in analytics tool. This is where the magic happens.
These data-driven solutions help you see what’s working and what’s not. You can look at the word count, grade level, and even how your word choice affects your click-through rate or application rate on job boards.
So, check these metrics regularly. They can help you fine-tune your recruitment strategy, especially when you’re trying to hire for a specific role or reach your ideal candidate.
Use Insights to Improve Job Adverts
If your job adverts aren’t getting many clicks or the number of applicants is low, it’s time to tweak your language. Your job description review tool might show that your job posts are too long, filled with jargon, or include biased phrases that don’t align with your organizational culture.
Therefore, by reviewing the tool’s suggestions often, you’ll create more effective job descriptions. You’ll also increase your chances of hiring the best talent for each job.
Even small changes, like switching out a phrase or reworking bullet points, can improve your conversion rate and create a great job description that’s easier to find on search engines.
Keep Key Stakeholders in the Loop About Your Job Description Review Tool
Your job description review tool isn’t just for HR professionals or recruiters. Other team members in human resource management, performance management, and even those involved in performance reviews should also know how the tool works.
When everyone uses the same job description management software, it creates a smoother process from job analysis to hire. It also helps with setting expectations, improving job performance, and understanding work activities tied to each particular role.
Some job description review tools even offer a free demo to get you started. So take advantage of this to make sure it’s the best fit for your team.
Why I wrote this:
Ongig’s suite of job description tools offers valuable solutions for organizations seeking to attract top talent while avoiding common hiring process pitfalls. By using features like a text analyzer, AI for talent acquisition, and ATS integration, your team can create job descriptions that are inclusive, effective, and aligned with the company’s core values.
As hiring practices evolve, having a reliable tool like Ongig to manage and optimize job descriptions will give you a competitive edge in attracting the best candidates. With its ability to highlight inclusivity and overcome persistent job description mistakes, Ongig allows your HR team to focus on what matters most: finding the right people for the job. Want to see Ongig in action? Request a demo today!
Author name: Erica Davies
Erica is a content writer at Employ Borderless and a freelance storyteller. She specializes in remote work, compliance, and marketing automation. With a background in mass tort cases, Erica brings sharp research skills and a love for clear communication to every project. Off the clock, she’s diving into new tech, industry insights or enjoying a great book with coffee in hand.
